Title: Building Department Clerk
Reports To: Building Official
Positions Supervised: None
Employment Status: Non - Exempt

BROAD STATEMENT OF RESPONSIBILITIES:

Responsible for supporting Building Official and the Building Department with varied administrative, secretarial, and accounting/clerical tasks including preparing and maintaining accurate records and reports pertaining to department. Provides visitors with positive first impression in behalf of the Township and Department.

SPECIFIC DUTIES AND RESPONSIBILITIES:

1. Answers and transfers all telephone calls into the department in a professional and courteous manner; responds to and welcomes visitors to the department; directs visitor or notifies appropriate staff of visitor arrival in courteous and professional manner; records accurate and complete telephone messages as necessary; responds to routine inquiries from general public regarding regulations, procedures, records, reports and other department matters.

2. Schedules building, mechanical, electrical and plumbing inspections; enters record of inspection results from input received from inspectors; also enters permits in computer for all inspectors and establishes permit control/identification number.

3. Provides secretarial/clerical support for the department; prints daily reports of all permits issued from computer; types correspondence for inspectors; files all correspondence and permits; records and files all plans for department; handles and processes all incoming and outgoing mail; may participate in candidate interviews for position available in department; maintains an effective filing system; maintains departmental, organizational and statistical data needed by Building Official and Inspectors to facilitate their work.

4. Receives calls regarding ordinance violations; prepares ordinance violation notices and mails accordingly.

5. Acts as secretary for construction Board of Appeals; records and prepares minutes of meetings; types all correspondence pertaining to individual cases presented to Board; gathers information regarding specific case to be litigated and provides documentation for Township attorney.

6. Prepares payroll for inspectors contracted by the Township.

7. Prepares and compiles monthly building, electrical, and mechanical reports for Board of Trustees; also prepares various annual and other departmental reports and analyses.

8. Performs other special projects and tasks as requested to facilitate efficient operations of the department.

KNOWLEDGE, SKILLS & ABILITIES:

1. High school completion and minimum 2 years relevant experience including accounting, secretarial and computer skills experience; ability to process mathematical computations accurately; general knowledge of building inspection function desirable.

2. Excellent communication and interpersonal skills to deal effectively with property owners, building contractors and other visitors to the department; ability to coordinate work involving other Township department representatives; may occasionally require dealing with angry citizens/property owners regarding ordinance violations.

3. Ability to independently organize and schedule assigned work to meet established deadlines in an environment where interruptions may occur frequently; ability to interpret, comprehend and process detail information; proficiency with computer to update records and file and prepare correspondence.

4. Lifting boxes of office supplies, blue prints, files, records and other department materials weighing minimum 20 pounds to waist-high level; manual dexterity and ability to sit and operate a computer for extended periods.

The above is intended to describe the general content of and requirements for the performance of the position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements for the position.