Planning Department Assistant

Title: Planning Department Assistant
Reports To: Planning Director
Positions Supervised: None
Employment Status: Non - Exempt

BROAD STATEMENT OF RESPONSIBILITIES:

Responsible for assisting in administration of Planning Department to ensure smooth operations by providing various clerical, secretarial and administrative support. ( Currently a part time position working approximately 25 hours per week. )

SPECIFIC DUTIES AND RESPONSIBILITIES:

1. Prepares notices and materials in advance for periodic Board of Appeals and Planning Commission meetings; attends meetings and serves as recording secretary; transcribes meeting minutes and prepares for review by Planning Director; incorporates changes as necessary.

2. Assists citizens, representatives from various professional organizations and other interested parties regarding planning/zoning related matters; provides positive first impression to visitors to the Department and the Township.

3. Receives telephone inquires in a courteous manner; researches matter and responds to inquires as appropriate; refers inquires to Planning Director or other departments as necessary.

4. Prepares correspondence, maintains various Planning Department files, and performs other secretarial duties for Planning Director; coordinates meetings of department heads for site plan reviews;

5. Serves as appointment secretary for Planning Director.

6. Performs other duties and special projects as requested to facilitate efficient operations of the department.

KNOWLEDGE, SKILLS & ABILITIES:

1. High school diploma and minimum one year experience in clerical and secretarial functions.

2. Communication skills to deal effectively with visitors to the Planning Department and the Township offices.

3. Ability to organize and schedule assigned work to meet established deadlines in an environment where interruptions may occur frequently; ability to comprehend, interpret and process detail information.

4. Proficiency with computer to process correspondence and update project status files and records.

5. Lifting boxes of office supplies, building plans, files, records and other department materials weighing minimum 10 pounds to waist-high level; manual dexterity and ability to sit and operate a computer for extended periods.

The above is intended to describe the general content of and requirements for the performance of the position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements for the position.