Post-Auditing Township Bills

Procedure to Post-Audit Certain Township Bills
A township board may adopt a policy to authorize certain specific payments to be made by the clerk and treasurer between board meetings.

This may help you with the wording for your “motion” or action by the board.

"All claims shall be approved by the township board prior to payment, except the following:

1. Payroll (election workers, sexton wages, etc.)
2. Utility bills (phone, electric, fuel, etc.)
3. Invoices with penalties or discounts that would be incurred if payment is not received prior to the board meeting where claims will be approved (identify specifically)

(Post-audit payments should be limited to very specific, regular, routine payments.)

These claims shall be post-audited at the next board meeting following their issuance. (Your payment schedule would indicate Vouchers 101 to 104 were preauthorized by policy and approval by the board that evening.)

The (supervisor/appointed official) may authorize emergency expenditures when deemed essential due to the imminent threat to the health, safety and welfare of the township. (Set limits as desired.)

Prepared by: Evelyn David and Catherine Mullhaupt, MTA Membership Information Services